You have chosen one of our
two proven Service Packages:
BASIC
SERVICE PACKAGE - you build your booth Our Basic Service Package - you build your
booth is designed for those exhibitors wanting to
use their own booth construction. But nonetheless,
still benefit from a nearly all-in scheme and the
wide-variety of services.
FULL
SERVICE PACKAGE - we build your booth Choose our Full Service Package - we build
your booth and let us look after ALL details including
booth construction. You, as an exhibitor, only have
to care about what products to display and the look
and feel within your own booth area.
All
other services are exactly the same in both cases
Basic Service Package -
you build your booth
Exhibitors booking the Basic Service
Package will use their own booth construction.
Building materials, construction &
dismantling, lighting and furniture
of the booth has to be supplied on
your own. For your convenience, electricity
installation & supply must be
ordered through Arno A. Evers FAIR-PR
by submitting the Demand
for Electricity supply form. Installation
& consumption charges will be
automatically billed & invoiced
to your company upon the close of
the Fair.
Set-up and
Dismantling
A complete booth construction will
be provided by Arno A. Evers FAIR-PR
and built by our booth building company.
You can design your own arrangement
and presentation (including exhibits,
display panels etc.) as you like.
The construction shown in the layout
plan will be completed by NOON on
Friday, April 04. After this time,
you’ll have access to your booth
and can begin setting up. Of course,
our onsite staff will be on hand to
help you to hang posters, signs, etc.
If you want to start building your
booth before April 4th, please inform
us.
The booths are designed in an open
air style with partitions that start
1m/3.3ft from the aisle. If you're
intending on using panels or putting
up a display which might interfere
with this concept, please send us
a sketch (by hand is ok) of how your
booth is sectioned. Please click
on the Technical Floorplan to
view placement of partitions. We ask
you to leave the sides of your booth
slightly open to your neighbours,
i.e. do not put up anything which
blocks the view. If you have any questions
please go to organization
details.
Booth signage
Each exhibitor booth is supplied with
2 signs which include: company name,
state, city, country and booth number.
Electrical
Supply
Lighting is provided for all exhibitors
on the Group Exhibit. The lighting
system used is a Truss System with
two Halogen Lamps (12 Volts, 20 Watts)
for every running Meter of the lighting
system. That means six Lamps per 10
feet or 120 Watts total per ten feet.
Please let us know any special requirements
you have (i.e. special voltage needs)
beyond the normal lighting installation
and use of computers. Every booth
with 10m² of floor space will
have two 220 Volt sockets, alternating
current 50Hz-16A. Exhibitors with
booth space larger than 10m²
will have a sufficient number of sockets
in proportion to their size. Please
let us know what you need (including
outlets for 110 V, 60 Hz).on the Demand
for Electricity supply form.
Lighting
Every booth will be sufficiently illuminated.
We are installing three halogen spotlights
per 2 linear meter of lighting rails,
each providing 12V/40W to illuminate
your exhibits and graphics.
Furniture
and Carpeting All
booths are equipped with chairs, tables,
literature racks, sideboards and,
upon request, glass showcases. Order
your preferred furniture from us using
our online form. Click
here to see the furniture. All
Booths will be dressed with a uniform
marine blue carpet. If you have any
additional requests, please
go to organization details
Information counter
Possibility for visitors and the press to
obtain information on individual exhibitors,
Group Exhibit activities such as the Forum
Programme, and general information.
Conference rooms
Conference rooms are available for our exhibitors.
We accept reservations in advance, however,
this is usually not necessary.
Storage rooms
All exhibitors share one storage area. There
you can keep literature, promotional hand-outs,
etc. For reasons of space and security,
we cannot provide space on the Group Exhibit
for crates, empty containers etc. We ask
you to store your empty containers through
a transport company (see Exhibition
Transport Guidelines PDF-Document).
Cloak room
A cloak room is available onsite and to
all exhibitors.
Lockers
Lockers will be provided.
Lounge
A comfortable place to relax and recharge.
Just take a seat in a comfortable chair
and listen to some music.
Balcony Café
Enjoy the view over the Group Exhibit from
our second floor café and meet with
your business partners.
Press Center
A dedicated, “manned” press
center will be part of this year’s
Group Exhibit. Each exhibiting company will
have the opportunity to provide press releases
and/or company information to the journalists
in this area. Our press support staff will
be on hand to field general questions about
Hydrogen and Fuel Cells and will be able
to introduce the journalists to our exhibitors.
Delivery and removal of your exhibits in/out
of the individual halls is the responsibility
of each exhibitor. Removal of empty cartons/containers
etc. can be arranged onsite. Delivery of
empty cartons/containers will be returned
to your booth directly on Saturday, April
24th not earlier than 5 p.m.
Exhibitor Passes
All exhibitors are given exhibitor passes
in proportion to the size of their respective
exhibitions (see ratio below). Exhibitor
passes are your access to the fair grounds
during the fair.
Important: You will receive 2 tickets automatically
from the Deutsche Messe AG, organisers of
the entire Fair, although, in the set-up
phase you will not need a Pass as the fair
grounds are openly accessible through Sunday,
April 18th, 2004. The remainder of Exhibitor
passes - according to the ratio listed -
will be handed personally to our Exhibitors
on Saturday or Sunday depending on which
day you set-up. If you would like the remaining
Exhibitor passes mailed in advance, please
let us know.
10m²
4
Passes
15m²
5 Passes
20m²
6 Passes
30m²
8 Passes
40m²
10 Passes
Parking Permits
Exhibitors with a booth area up to 20m²
are allowed one parking permit. Booths as
from 20m² and larger, are allowed 2
parking permits.
Name Badges
Name badges are provided to all onsite exhibitor
respresentatives. Group Exhibit name badges
are more easily recognizable by the media
and fair visitors. Please provide the names
of your booth staff no later than 21st March.
Name badges are needed as they your entry
to our daily lunches and Networking Evenings.
Please
go here
Accommodation
Arno A. Evers FAIR-PR has reserved a few
hotel rooms as additional benefit to our
exhibitors. Hotel rooms located directly
at the grounds cost roughly Euro/USD 210
– 300; rooms approx. 10km outside
of HANNOVER cost roughly Euro/USD 125 -
150. We advise you to book your hotel rooms
as soon as possible as this will increase
your chance of finding a room(s) within
your budget and preferred location. If you
need any help please contact us. Please
go to organization details
Phone / fax / e-mail
A business center equipped with phone/fax/e-mail/internet
access will be available to all exhibiting
companies.
Booth
cleaning and security during the night
Daily cleaning service as well as night
patrols during the fair are both part of
the Full Service Package. The Group Exhibit
will be guarded throughout each overnight
beginning Saturday April 17 evening 7p.m.
to Sunday April 25 morning, 9 a.m.
Waste
Disposal
Our fair ground construction crew professionally
handles proper waste disposal at the booths
both during the set-up and the take-down
phases.
The exhibitors, their guests and visitors
have full-time access to hot (coffee, tea)
and cold (water, soft drinks, orange-, apple-
juice) beverages. Beverages are available
in our Café and will also be served
directly on your booth. Lunch is served
daily between 12 p.m. and 2 p.m. Networking
Evenings begin at 6 p.m. every evening.
As a reminder, food and beverages are included
in the cost of your Full Service Package
(A&B).
Through a 15-min facilitated
discussion, exhibitors have the opportunity
to discuss their mission, vision or their
latest achievements. There will also be
an opportunity to field questions from the
audience through the Q & A portion.
No preparation is necessary, however it
is advised to discuss the points you would
like to talk about with our moderator 30-minutes
in advance of your time slot. You are welcome
to bring your exhibits on stage (as long
as they are not too heavy or bulky). A beamer
will be available to show supporting slides,
graphs. However, we kindly ask you to keep
the number of slides to a 3-slide maximum
as we would like to keep the discussion
interview style. If necessary, the interview
can be conducted on your booth (rather than
on the Forum stage) using portable audio
equipment. Expected attendance is between
50-200; audience members come and go at
all times and will have the choice to either
sit at small tables or stand; beverages
will be served during each session.
To give you an impression
of last year's event, please click Forum
Programme - HANNOVER FAIR ' 03. You
will find the entire programme including
photos and comprehensive statements from
every interview conducted during last year's
fair.
Company Profile Company
details & information will be released
on our homepage as soon as we receive it.
We will only release what you send us as
information is submitted on a voluntary
basis. Our goal is to provide maximum value
to our exhibitors before, during & after
the HANNOVER FAIR 2004. Please use this
valuable opportunity to further promote
your presence and products.
If you exhibited in 2002 and there are
no changes to be made, just
let us know and we will make use of
2002 details and re-post it.
Internet documentation
Actual fair participation in the Group Exhibit
is also documented for one year on our web
site – www.hydrogenambassadors.com.
Pictures of your stand and activities will
be taken and posted accordingly. Your company’s
Forum discussion will also be documented
& posted - including pictures and text
– immediately following your session.
We support your trade fair
presence with targeted PR work and by leveraging
media relations we’ve had at the HANNOVER
FAIR since 1990.
Press
releases
Prior to HANNOVER FAIR 2003, both Arno A.
Evers FAIR-PR and the Deutsche Messe AG
will issue press releases about the activities
of the Group Exhibit. Press releases will,
in part, be based on the information our
exhibitors make available to us. Please
send us any & all supporting material
you would like us to communicate.
Press
support
In support of the technology, our own press
support team is readily available to introduce
and assist attending journalists (Deutsche
Messe AG expects over 4,000 accredited journalists)
to the Group Exhibit. Arranging contacts
between the journalists/television crews
and our exhibitors will be one of their
responsibilities. We rely on your cooperation
and request your active support of our Press
support team.
Two
Press conferences
On Sunday, April 18th, 2004 at 2 p.m., a
guided tour of the Group Exhibit will be
offered to the journalists wishing to be
informed before the official opening of
HANNOVER FAIR 2004. The Opening Press Conference
will take place on Monday, April 19th at
10 a.m. on the Group Exhibit Forum stage.
Here we will introduce our concept of the
Group Exhibit and some of our exhibitors
will report about their work.
Press
Center
A dedicated, “manned” press
center will be part of this year’s
Group Exhibit. Each exhibiting company will
have the opportunity to provide press releases
and/or company information to the journalists
in this area. Our press support staff will
be on hand to field general questions about
Hydrogen and Fuel Cells and will be able
to introduce the journalists to our exhibitors.
Group Exhibit Information
brochures
All exhibitors and the current day-to-day
programming will be listed. This brochure
is available and distributed during the
entire time of the Fair.
Internet and catalogue
entry of the Group Exhibit
Your company's full address is listed under
two categories “Hydrogen Technology
Systems” and “Fuel Cells Technology
Systems” in the -official HANNOVER
FAIR catalogue-on the official Internet
site of the HANNOVER
FAIR
Daily Schedule
The daily schedule of the Group Exhibit
Forum Programme will be included in the
official daily programme (circulation size
– approx 40,000) provided at each
entrance of the Fairground.
Guided tours for international
VIPs like high-ranking politicians and
decision-makers will conducted daily on
the Group Exhibit with the support of the
protocol department of the Deutsche Messe
AG. Advance notice (usually on the day before)
will be given should a request to visit
your booth by a visiting delegation.
